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Using Payroll Calculator7 min readIntro

What Payroll Calculator supports (and does not)

Supported states, license limits, estimated withholding, and features that still require a CPA, agency portal, ClearLedger, or another payroll provider.

WorkMinty publishes general educational information for small business owners. It is not tax, legal, or accounting advice. Tax rules change and vary by state and situation. Consult a qualified CPA, enrolled agent, or attorney before making decisions or responding to a government audit.

Educational only · Last reviewed May 30, 2026

Product guide · Last reviewed May 30, 2026: Honest boundaries for Payroll Calculator—what the software supports today and what still requires a CPA, agency portal, or another tool.

Supported today

Account & companies

FeatureDetails
WorkMinty sign-in / account hubSSO and email activation
Multiple companiesPer license tier (Basic = 1 company)
Demo mode?demo=true — sample data, no license enforcement

Employees

FeatureDetails
W-2 employeesFull pay runs
1099 on rosterNot included in pay runs
Salary & hourlyWeekly / biweekly / monthly
W-4 / DE-4 estimatesManual mode: effective % withholding
Pub 15-T / EDD tablesPublication mode (paid license): dollar withholding from IRS/EDD packs
Flat FIT/PIT %Per calendar tax year
401(k), tips, owner healthOn runs and reports
Roster CSVPaid license (canImport / canExport)

Taxes computed (W-2)

JurisdictionIncluded
FederalFIT (estimate), SS, Medicare, Additional Medicare
CaliforniaPIT, SDI, UI (employer), ETT (employer)
WashingtonPFML, WA Cares, UI (employer)
Other statesNot supported (treated as CA in engine if wrong code entered)

Payroll operations

FeatureDetails
Run payroll by periodPer-employee overrides
CSV bulk runPaid license
Edit / delete historyRecomputes taxes on edit
Recalculate payroll yearAfter company rate changes
Owner health checklistS-corp / C-corp guidance panels
ClearLedger reconciliationCross-product label hints

Reports & exports

FeatureDetails
Form 941 totals + Schedule B worksheetBy quarter
Form 941 PDFVia PDFusion template
DE-88, CA quarterly wageCA employers
W-2 box totals, Form 940 summaryAnnual
History CSV, payslip PDFExport gated by license

Languages

English, Spanish, Chinese UI (en / es / zh).

Not supported (use something else)

Filing & money movement

  • E-file or mail 941, 944, W-2, W-3, DE 9, DE 9C, or state equivalents
  • Tax deposits via EFTPS, EDD, or WA portals
  • Direct deposit or ACH to employees
  • Credit card / Stripe checkout for license upgrades (use license keys only)

Tax accuracy & scope

  • IRS Pub 15-T / EDD tables on Basic tier (paid license + company setting required)
  • Automatic deposit due dates and lookback rules
  • Form 944 filing workflow (profile flag only; reports are 941-centric)
  • FUTA credit reduction by state (may show simplified zeros)
  • Local city/county payroll taxes
  • States besides CA and WA
  • WA small-employer PFML exemption (not modeled—enter rates manually if owed)
  • Pre-tax Section 125 health (not in owner checklist)
  • 1099-NEC filing (use ClearLedger for contractor payment reporting)

Data & admin

  • Full historical CSV import with taxes recalculated (import stub only)
  • In-app site admin (use workminty.com/admin)
  • Standalone /calculator demo route (redirects to dashboard)
  • Multi-user RBAC beyond company owner model

License tiers (summary)

TierTypical limits
Basic (free)1 company, 1 employee, no CSV import/export
Paid (key activation)Higher employee/company limits, CSV flags per tier

Preview expiration math on Account → License before confirming a key.

When to involve a CPA

  • Choosing 941 vs 944, deposit schedule, or CA vs WA registration
  • Owner reasonable compensation (S-corp)
  • Amended returns or prior-quarter corrections
  • Worker classification (1099 vs W-2)
  • Any notice from IRS, EDD, or WA ESD

Start here

New users: Getting started with Payroll Calculator

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